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Robert Rae
Last seen: 7 hours 15 min ago
Joined: 08/20/2019 - 16:32
LKH - Historical ID to override Campus ID

Folks,

LKH have a request in line with similar solutions we've used for NTC and Cliff. Their relationship with their validating body has changed slightly, and instead of using their own Student IDs, all of their students will be given IDs directly from the validating university instead. This should be the ID that appears on all official documentation - transcripts, exam board grids, etc.

What we've done where NTC has a different Student ID (e.g. a pre-GNECsis ID number) is to store this in the Student > Personal Info > "Historical ID" field, and have it override the Campus ID on appropriate documentation, but default back to the Campus ID if this field isn't present. Could we use a similar system for LKH? It would require:

1. The Historical ID field to be editable by administrators - currently it is locked.

2. Historical ID set to override Campus ID for 'pre-set' reports (transcripts, exam board grids, etc) currently and going forward.

3. Historical ID added to most categories for Advanced Queries, as LKH use them to generate their own small custom reports, and would want to use Historical ID as the primary identifier where possible.

Thanks for your help - let me know if you think there's a problem with this approach, or you have a better solution for the issue!

Rob

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dparker
Last seen: 32 min 22 sec ago
Joined: 05/17/2019 - 21:42
LKH ID Needs

I have created a task for these items.

Dana

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*GNECsis Support Specialist*

kbible
Last seen: 4 hours 2 min ago
Joined: 01/22/2019 - 10:07
Sequential?

How are they assigning these ids?  Are they sequential?  If so, they are not a Nazarene school, so we could use this as the number the system generates for campus id, and do a one time update of existing records

I do not want to make historic id editable, as it is by definition historical and doesnt make sense for this.  

Another possibility would be to make it a custom attribute, which could be included on advanced queries and LKH specific reports.

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Global Ministry Center - Church of the Nazarene

dparker
Last seen: 32 min 22 sec ago
Joined: 05/17/2019 - 21:42
Custom

It appears they already have a Custom Field called PhD UoM Student Number. Is this the same or a different field. 

I would agree with Kindra that using Custom 1 is the best solution.  The name Custom 1 can be updated to be the name they want for the ID.  If they do this then we can work out which places will show Custom 1.

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*GNECsis Support Specialist*

Robert Rae
Last seen: 7 hours 15 min ago
Joined: 08/20/2019 - 16:32
Absolutely, I'm more than

Absolutely, I'm more than happy with Custom 1 over Historical ID, I've no doubt that will work for them. The UoM ID was an old ID assigned by Manchester when they were validated by them (and only given to PhD students for the most part), but now that they are validated by Durham this works a bit differently.

I can definitely check on whether there is enough of a regular pattern to the IDs for us to use CampusID, but I suspect that they just give a list of registering students to Durham, and Durham send back a list of Student IDs.

Robert

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Robert Rae
Admissions
Nazarene Theological College, Manchester (UK)

Robert Rae
Last seen: 7 hours 15 min ago
Joined: 08/20/2019 - 16:32
Yes, Phil's confirmed, they

Yes, Phil's confirmed, they get a list of Student IDs for their new students from Durham - I think they'll be created along with Durham's own students and those from their other partner institutions, so not sequentially just for LKH, sadly.

So, I think using Custom 1 would be a good solution! If it could:

1. Be renamed to Student ID.

2. Override the CampusID on all Transcripts and Exam Board grids where present.

3. Be added to categories on the Advanced Queries.

I think that would be a suitable solution!

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Robert Rae
Admissions
Nazarene Theological College, Manchester (UK)

dparker
Last seen: 32 min 22 sec ago
Joined: 05/17/2019 - 21:42
Partial answers

Hello,

For Task 1. "Be renamed to Student ID.", all field names and "translation" is customizable by the school.  I have created a video walkthough that is attached below.  As a advanced user, I would like you to try to update the name on this field.  If you get stuck then I need to go back to work on describing the process clearly.   It is worth noting that in the background the engine will still refer to Student ID as Custom 1.  So when looking for Student ID in advanced queries you may still see the hard coded name Custom 1. 

https://medialibrary.nazarene.org/hapi/v1/contents/permalinks/GNECsis-System-Admin-Add_Custom_Translation/view

The other two items have been sent as tasks.

 

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*GNECsis Support Specialist*

kbible
Last seen: 4 hours 2 min ago
Joined: 01/22/2019 - 10:07
Version 2.71

The campus id has now been overriden with custom 1 on transcripts and exam grids for your school. And it will be included in the release coming out in the next few hours

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Global Ministry Center - Church of the Nazarene

Robert Rae
Last seen: 7 hours 15 min ago
Joined: 08/20/2019 - 16:32
Folks,

Folks,

Thank-you, this is working very well! If possible at some point in the next update, could we have Custom 1 added to the Custom Queries section for LKH? They use them quite a bit for quick reports, and this would be helpful!

Thanks,

Rob

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Robert Rae
Admissions
Nazarene Theological College, Manchester (UK)