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Robert Rae
Last seen: 2 weeks 1 min ago
Joined: 08/20/2019 - 16:32
Alteration to the Student Details Change Request

Folks,

Good afternoon! I hope you're doing well.

Two requests for possible alterations to the 'Request Change' function on the Student Portal.

1. At the moment this sends a summary text email to the Registrar to input the data. It would be so immensely useful if there was a way for this to be an 'accept change' and it would input the changes into GNECsis. We have to allow students to update their details each year (and have confirmation they have done so), so if this could be 'accepted' at the push of a button and not have to be done manually ... what a joy that would be.

2. If this is possible, could we then also add a couple of fields they can request to change?

I realise this may be a long-term project rather than a quick implementation, which is fine - it would just be extremely usful for our Registration processes each year, as it stops us manually entering every student's new details!

Rob

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Resolved
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dparker
Last seen: 13 hours 58 min ago
Joined: 05/17/2019 - 21:42
Student Information changes

Hello,

I have set this up as a request for feature enhancement.  

Dana

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*GNECsis Support Specialist*

kbible
Last seen: 12 hours 31 min ago
Joined: 01/22/2019 - 10:07
Additional Fields?

Can you please provide more information about the "Additional Fields" that you are requesting?

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Global Ministry Center - Church of the Nazarene

Robert Rae
Last seen: 2 weeks 1 min ago
Joined: 08/20/2019 - 16:32
Ideally the update form would

Ideally the update form would show the following details:

Fields available for confirmation to be automatically updated:

Given Name
Middle Name
Family Name
Date of Birth
Gender
Nationality
Ethnicity (picklist into Student>HESA>Student Values>Ethnicity)
Disability (picklist into Student>HESA>Student Values>Disability)
Religion or Belief (picklist into Student>HESA>Student Values>Religion)
Denomination (picklist into Student>Personal Info> Profile>Person Denomination)
Student Finance Support Number (picklist into Student>HESA>Student IDs>SSN)
Primary Email Address
"Primary"-type Address field.
Home Telephone Number
Mobile Telephone Number
--
Emergency Contact Information (to be inputted into Student>Personal Info>Emergency Info:

Contact Name
Relationship to You
Home Phone
Mobile Phone
Address

Tickbox: I consent to authorised staff of Cliff College storing my emergency information, for use in an emergency, to be shared only with relevant authorised individuals, including members of the emergency services.
--
Fields to display from the record with a tickbox for 'details incorrect' to flag:

Major Degree Track (for non-completed degree tracks)
Major Degree Track Start Date
Classification
Email Address
Student>HESA>Student Engagements>Highest Qualification on Entry of highest number Engagement Entity

--

Tickbox with the tag: "I understand and agree that the information included on this form, with the exception of my email address, will be shared with the University of Manchester as the Awarding Body, and by submitting this form attach my electronic signature." 

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The ideal would be that this form is accessible once per Year (e.g. 2020-2021) for students, and once it is submitted it would close again until the next year. However, if that's too difficult, it could be permanently open.

I'll send to gnecsishelp by email a doc copy of Cliff's annual student registration form, so you can see what we're aiming to replace.

Thanks!
 

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Robert Rae
Admissions
Nazarene Theological College, Manchester (UK)

kbible
Last seen: 12 hours 31 min ago
Joined: 01/22/2019 - 10:07
Thanks

Thanks for the information.  That is helpful.  I will add this to the enhancement request.  All of this is a significant change to the current process, so we will need to evaluate everything to see what is feasible and what will work for all schools.  

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Global Ministry Center - Church of the Nazarene

kbible
Last seen: 12 hours 31 min ago
Joined: 01/22/2019 - 10:07
Version 2.72

I have completed Phase 1 of this request.  The existing profile changes now will also be stored in Academics > Administration > Proposed Profile Changes, and they can be evaluated and either approved or deleted.  You can also see a record of Proposed Change History for a student or employee under Change History for that STudent or Employee.  Lets start here.  Once this is being used, we can see how else we want to extend this, including adding additional fields. 

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Global Ministry Center - Church of the Nazarene