Hello,
I received several inquiries from Program Directors why our students have "undergraduate" classification. This looks not favorable, especially to our first time PHD and masters students. Is it possible to auto update this classification? For instance, all students who earned 1-30 units will classify as "first year", 31-60 units as "second year", 61 and up units as "third year". This would mean the "undergraduate" will be eliminated from the classification. This step will help us eliminate the task of re-evaluating all students on their year level each time we make reports to our government offices.
What do you think?
Thank you very much for all that you do.
Dorys Pugong-Arbes
APNTS Registrar
Status:
Answered
Sorry I should present it this way:
1-30 units - first year
31-60 units - second year
61-90 units - third year
91 and up - fourth year
Dorys Pugong-Arbes
Registrar
Asia-Pacific Nazarene Theological Seminary
Ortigas Avenue Extension, Kaytikling, Taytay, Rizal 1920
Philippines
There is a built in process for Admissions and a built in process for students moving through a program.
Admissions: https://records.apnts.edu.ph/nazsis/docs/GNECProspectAdministration.pdf
Under Classification Rules in Academics>Administration. Here you can assign a admissions Entrance Classification to a Student Classification. This will make sure when a Masters Student or PHD student is admitted they start with the right Student Classification. I recommend schools create a new student checklist that takes them through the items to set up in Student right after the student is admitted and designated a active student. The primary items recommended are; Entrance Classification, Primary Campus, Major Degree Track, student portal activation and password given to student with access instructions.
Student Process:
In Academics>Administration>Students>Student Classification Analysis. This screen allows you to very quickly set the Classification in group to make sure all students are in the right classification. It is recommended that you set a calendar reminder to update this after the final grades date for a particular semester. This will remind you to go into here and find the earned credits and update the classification. The screen provides the Earned Credits. Earned credits are the total credits that are passing and have been completed. So its best to run after the term has all grades entered. You can search by classification and/or by Degree Track. Select the students that need their classification changed and select the New Classification and click "Update Selected". This should only take a couple minutes after each semester.
**If you are not able to read the screen shot below, right click the image (Ctr+Click for Mac) and select "Open image in new Tab"**
*GNECsis Support Specialist*
The process for automating this progression can be very complex. The system would need to know how to handle each degree and what to do in situations when a student is in multiple degree programs at the same time. The rules would need to be set up per degree. If you still feel that the Classification Analysis function is not sufficient let me know and I will create a feature request for the developers to work on a additional solution.
Dana
*GNECsis Support Specialist*
Thanks for this, Dana! I tried the Student Classification Analysis and my report looks better now. This is great!
Dorys Pugong-Arbes
Registrar
Asia-Pacific Nazarene Theological Seminary
Ortigas Avenue Extension, Kaytikling, Taytay, Rizal 1920
Philippines