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mmodine
Last seen: 1 month 1 week ago
Joined: 01/22/2019 - 10:07
Transcript Blank

Hello,

Please remind me of the difference between the two transcript buttons. One is Staff>Academics>Majors, Minors, and Audits, and the other is Staff>ATranscripts

My dean just went to Majors, Minors, and Audits to print a transcript for a student who is reactivating. The resulting transcript was blank. I also received a blank transcript from that tab.

However, when I went to the Trascripts tab and printed it, it came out complete.

The student in question is Paragas, Elsid.

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dparker
Last seen: 1 hour 36 min ago
Joined: 05/17/2019 - 21:42
Difference between transcripts

Hello!

This is a good question and one that is changing. Since we have implemented the new Degree Transcript there have been several updates to make it better. 

Here are the main features of the different transcripts and why they may be used in different circumstances. 

Degree Transcripts

Description: This is the transcript button that is sitting next to a Degree in the Majors, Minors, and Audits section of Academics. This transcript is designed to only show classes that were taken to fulfill requirements for the specific degree.

  • The Degree Transcript uses the degree audit structure to determine the classes to show on the transcript. Meaning if you do not have your degree audit class requirement structure set up for the degree you will not have any classes showing up. 
  • Only classes that fulfill the degree requirements or were manually satisfied will show up on the transcript.  
  • The Degree Transcript DOES!! still interact with the Transcript section for opting to print the transcript with currently enrolled classes and all of the notes and memo sections in the Transcript section will be applied on the Degree Transcript.
  • Examples of uses is the need to only show the classes that were taken for a second degree at the same level as another completed degree, for example someone taking a second masters degree. Another example is someone needing to print a certificate transcript only and not show all the other classes that are part of their bachelors degree that they are also working on.

Standard Transcripts

Description: This is the primary transcript that most schools will use for their students.  Classes are tied to a College. All classes that are tied to the Transcript College will display on the transcript regardless of the degree requirements.  This is designed to provide a complete academic record of the classes and grades a student took at any particular degree level.  

  • The Standard Transcript will show all classes that are tied to a particular College. (Several exceptions can be: audits and remedial courses do not show up)
  • All options in the Transcript section of Academics will apply to the transcript.
  • Multiple degrees and certificates will/can be shown on the same transcript. 
  • Standard Trascript does not reference the degree audit for determining which classes are included.
  • Classes from a different college can be manually assigned to a different transcript to have them show up on the transcript.  Example is a Graduate College class can be manually assigned at the student level to show up on their undergraduate College Transcript.
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*GNECsis Support Specialist*

mmodine
Last seen: 1 month 1 week ago
Joined: 01/22/2019 - 10:07
Would it be possible to

Would it be possible to change the wording on the button in Majors, Minors, and Audits so as to reduce confusion? Maybe "Degree-Track Record" or something like that?

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Asia-Pacific Nazarene Theological Seminary

dparker
Last seen: 1 hour 36 min ago
Joined: 05/17/2019 - 21:42
Transcript

It is a transcript and several schools plan on using this exclusively for their transcripts, so it might be difficult to make this change for all schools. Its my understanding that your school was possibly going to use it as well for the students that have taken multiple masters degrees. I know that there is still work needing to be done for the satisfaction and non satisfaction for each of the degrees. But if I remember correctly this function was made with your school as being one of the primary users.

I have made a task to see if the developers can find a solution.

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*GNECsis Support Specialist*

kbible
Last seen: 5 hours 5 min ago
Joined: 01/22/2019 - 10:07
Version 2.65

Thanks for the input.  I added a note at the top of the Degree Track grid in Majors, Minors, and Audits.  It says "Note - Transcript options below are based on Degree Track.  See Transcript section for additional options".

This will be included in the next release.

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Global Ministry Center - Church of the Nazarene